- Requests for new subawards or modification to existing subawards are submitted through the Subawards Workflow Information Tracking (SWiFT) system. Instructions for using SWiFT can be found here. Upon request, we can provide more in-depth training/ in-person training to larger groups.
- SWiFT is accessible via JHED ID. No special permissions are required.
Information Needed to Write the Subaward
- Statement of Work
- Budget or Milestone Payment Schedule
- SAP/Grant Number or Discretionary Account Number (if applicable).
- Period of Performance (the time period in which the subrecipient has to complete the work). Must be within the time period of JHU’s Prime Award.
- Domestic or International Financial Questionnaire, if JHU has not done business with the entity previously.
- Subrecipient Determination Form, if new subaward request
- Fixed Price or Cost Reimbursable Method of Payment. (Difference between Fixed Price and Cost Reimbursable)
- PO number if modification.
- EVERY RECORD CONTAINS A COMMENTS SECTION. PLEASE USE THIS SECTION TO LET YOUR SUB WRITER KNOW ANY SPECIFIC ACTIONS/SITUATIONS/TIMELINES/PROVISIONS/REQUIREMENTS.
- JHURA Systems Guide
Remember! Get your 96IO number and shopping cart early!
When you request a NEW subagreement you must also submit a request to Sponsored Projects Shared Services (SPSS) for creation of a 96 Internal Order (I/O) immediately. For the Bloomberg School of Public Health, the Finance Office submits the 96 I/O request on your behalf utilizing the information provided in the Finance tab of the SWiFT System. All other divisions utilize the WebForm system to submit their 96 I/O requests to SPSS. You will need the 96 I/O to complete your SPPO shopping cart, which you then route to JHURA for final approval. For subagreements under non-sponsored accounts a 96 I/O is not required, a cost center is entered instead. Once JHURA fully executes the subagreement we approve your shopping cart which creates the PO number and encumbers the subagreement funding. Significant subagreement delays often result when a 96 I/O is not requested or when the department does not apply its final approval to the shopping cart.