Johns Hopkins University Research Administration (JHURA) is the central administrative office responsible for submitting proposals and accepting awards on behalf of Johns Hopkins University for all divisions with the exception of the School of Medicine (SOM). SOM has their own Office of Research Administration.
JHURA’s goal is to consistently provide exceptional quality support to the campus communities we serve. To ensure the smooth and timely processing of proposals, we interact closely with both faculty and department administration.
What to know about the JHURA proposal approval process:
- All proposals must be routed and submitted to JHURA via Fibi.
- The Fibi record should be created as early in the process as possible and should be in a complete and final state prior to being released to JHURA.
- Proposal approval is demonstrated by the following in this order:
- 1. JHURA’s approval of the Fibi record.
- 2. JHURA’s submission of the application to the sponsor’s electronic application system (Assist, Fastlane, or Grants.gov).
- JHURA requests a minimum of three business days to complete review and submission. The JHURA Proposal Review Services rule aids in mitigating issues during submission and sponsor review.
- Please submit any proposal document that needs JHURA signature with your Fibi record . Examples of these documents may include certifications, representations, letters of intent, proposal cover pages, and budget forms. These will vary depending on the sponsor’s requirements.
- Each department has internal policies on proposal deadlines and approvals before arriving at JHURA. Check with your department administrator for more information.
- This applies to all proposals for sponsored research, both federal and private sponsors.
What to know about the proposal submittal process to the sponsor:
- JHURA submits all electronic proposals for the divisions that we serve. *
- Sponsored project proposals and awards may only be authorized for submission and acceptance by the appropriate JHURA signatory.
- This applies to all proposals for sponsored research, both federal and private sponsors.
- *JHURA understands that certain sponsors only allow for the Principal Investigator (PI) to submit the proposal. In these circumstances, the department is still responsible for following the JHURA Proposal Review Services rule and for submitting the proposal through Fibi for review and approval by JHURA before a PI submits to a sponsor.
When to contact JHURA:
- You need to submit a proposal in less than three days. If you are aware of this situation, please provide JHURA with as much advance notice as possible.
- You are not able to complete the Fibi record before releasing the proposal to JHURA. If you know something, say something!
Compliance:
University policy and federal regulations require that the Principal Investigator (PI) and all other Key Persons certify certain statements in every proposal, including sources of other support, the existence of foreign components, and potential conflicts of interest.
- The PI must personally complete and sign the current versions of either:
- Competing Compliance Questionnaire – Use for New, Renewal, Task Order, and Supplement proposal types.
- Non-Competing Compliance Questionnaire – Use for all other proposal types.
- All Key Personnel must personally complete and sign the Personnel Forms.
New Process: Accessing the Compliance Questionnaires
Since transitioning from Coeus to Fibi, several processes have changed. The following is a summary of the steps needed to start a proposal development record and access compliance questionnaires in Fibi.
- To get started, review the ORIS Snapshot Guide ” How to Start a Proposal Record”.
- The record can be generated and saved with 8 data points; once these are entered and the record is saved, you will have a PD number and be able to generate the questionnaires
- At this point, you do not need to complete the record or upload documents. When you are ready to upload documentation and route for review, please visit the Minimum Requirements for a Proposal Development Record in Fibi.
- When possible, we encourage PIs and Key Personnel to complete their own PI and Key Personnel Certifications and Questionnaires in Fibi
- When you’re ready to print, review these ORIS Snapshot on Printing the Questionnaires and Certifications for PI and Key Personnel
- It’s important not to use older forms as many of the questions have changed or been reordered.
For additional guides, visit the complete ORIS Snapshots collection.