' How to Request a New Subaward or Modification | JHURA

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How to Request a New Subaward or Modification

Requests for new subawards or modification to existing subawards are submitted through the Subawards Workflow Information Tracking (SWiFT) system. Instructions for using SWiFT can be found here. Upon request, we can provide more in-depth training/ in-person training to larger groups.

SWiFT is accessible via JHED ID. No special permissions are required.

These 5 items below are always required for all new records in SWiFT. Each category below has required documents based on that specific type of subaward. Multiple tabs may apply to your SWiFT record, based on the information provided.

  1. Statement of Work (detailed summary of the work being completed by sub)
  2. Subrecipient Determination Form (completed and signed)
  3. Period of Performance (the dates must be within the NOA budget period of performance)
  4. 1 series Vendor Number is required (if Vendor Number is not in SAP, send PaymentWorks invite to sub)
  5. Shopping Cart number (required before subaward is fully executed)

Requirements specific to Subaward Type

Cost Reimbursable

Cost Reimbursable

Key Differences

  • Detailed Budget by Cost Category
  • Budget Justification (must match the budget and include PI name)
  • Indirect Cost Rate and Fringe Rate Agreements (if Indirect Cost Rate is over Federal de minimis rate)

Fixed Amount

Fixed Amount

Key Differences

  • Milestone Payment Schedule
    • If Federal, sponsor approval is required
    • If first payment is over 20% provide approval from fiscal department manager
    • Approvals must be uploaded in SWIFT

Discretionary

Discretionary

Key Differences

  • Discretionary account number:
    • Non-sponsored IO that starts with an 8
    • Responsible Cost Center (RCC)

Foreign

Foreign

Key Differences

  • A Trafficking in Persons Plan is required if Federal funded and subaward anticipated total will be over $500,000
  • Sponsor approval (if required)
  • Invoice frequency should be monthly
  • Banking information
  • TIPs Cert and TIPs Plan if over 500k (when UG referenced in prime)

New to JHU

New to JHU

Key Differences

Types of Modifications

Click on + to view the types

Click the plus sign on the types of modifications below to learn more about each one.

Contact

Johns Hopkins University
Research Administration

1101 E. 33rd Street, C310
Baltimore, MD 21218

(443) 927-3073
Email: jhura@jhu.eduSend an email to jhura@jhu.edu

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