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2023 NIH Data Sharing Policy Guidance

FDP Pilot Program

Click to help choose the new Data Management Sharing Plan template. 

Johns Hopkins University is participating in the Federal Demonstration Partnership (FDP) NIH DMSP Template Pilot, which is testing the effectiveness and usability of two DMSP templates developed in collaboration with representatives from FDP, including participating NIH Institutes and Centers (ICs).

The ultimate goals of the pilot are to harmonize DMSP requirements across NIH ICs and programs and to mitigate the administrative burden for researchers associated with DMSP development and implementation.  Further information about the FDP DMSP Template pilot is available here FDP website.

Introduction

Increasingly, funders and publishers require broad sharing of scientific data to increase the impact and accelerate the pace of scientific discovery.  NIH’s new Data Management and Sharing Policy took effect on January 25, 2023.

The information below is designed to assist JHU researchers in navigating the new NIH Data Management and Sharing Policy. For detailed advice on planning a comprehensive NIH DMS plan, please see the Welch Medical Library Data Management and Sharing Policy Guide. In addition, NIH has provided sample DMS Plans; please note these plans are for educational purposes and are not intended to be used as templates. The Sheridan Libraries also has online resources available.

FAQs About the NIH Data Management and Sharing Policy

What is required?

All NIH funding proposals for research that generates scientific data will require a Data Management and Sharing (DMS) Plan regardless of funding level or funding instrument (grants and contracts).

Investigators will need to:
1. Determine whether your application is subject to the Policy.
2. Identify appropriate methods/approaches and repositories for managing and sharing data.
3. Develop and submit your DMS plan.
4. Budget for data sharing and management activities.

When is it effective?

Required for all new or competing proposals submitted on or after January 25, 2023.

Where is this applicable?

The DMS policy applies to research that will generate scientific data. The Policy will apply to awards that support Research Projects, Some Career Development Awards (Ks), Small Business SBIR/STTR , Research Centers.

The Policy will not apply to funding that will not generate scientific data, such as Training grants (T), Fellowships (F), Construction (C06), Conference Grants (R13), Resource (Gs), Research-Related Infrastructure Programs (e.g., S06)

Drafting and Submission of the DMS Plan

DMS Plans should be no more than 2 pages in length.
Sample DMS Plans are available on the NIH DMS site for review for educational purposes.
JHU Libraries Data Services has additional resources such as the DMPTool, to assist faculty with the drafting of DMS plans.
DMS Plans should be submitted with your application. Neither ORA nor JHURA will be reviewing DMS Plans for content nor providing institutional oversight of the DMS plan.  Researchers are responsible for monitoring compliance with their plans and reporting progress on those plans to NIH as part of their annual progress report. For projects involving human-derived data that qualifies as human subjects research, the data management and sharing plan will be part of the IRB-approved protocol and deviations from the plan would be reportable to the IRB per standard reporting practices. Plans will be reviewed by the Program Officer and revisions to the Plan will be identified during the Just in Time Process.

Budgeting for a DMS Plan

Reasonable, allowable costs associated with DMS plans should be requested in the budget and budget justification sections of the application.
All costs submitted in budget requests must be incurred during the period of performance of the award– even if data sharing and storage will extend beyond termination of the award. Expenses may need to be prepaid prior to expiration of the award.
Budget requests must NOT include:

  • Infrastructure costs that are included in institutional overhead (for instance, Facilities and Administrative costs)
  • Costs associated with the routine conduct of research, including costs associated with collecting or gaining access to research data.
  • Costs that are double charged or inconsistently charged as both direct and indirect costs

Budget requests should be included in the R & R detailed budget form in a line item labeled “Data Management and Sharing Costs” under Other Direct Costs along with the Budget Justification attachment.

Resource Bank

JHU Guidance

JHU

JHU Data Services

JH Medicine

Welch Medical Library provides expert information services to faculty, staff and students in Johns Hopkins Medical Institutions.

Where to go for help

If you need more help, we recommend you reach out to JHU Data Services or the Welch Medical Library. Learn more about their offerings below.

JHU Data Services at the Johns Hopkins University Sheridan Libraries supports your success in finding, using, visualizing, managing, and sharing data. Through consultations and trainings, they help you in two major areas:

Data Management and Sharing Plan Preparation

  • Write a data management and sharing plan with expert advice to improve the competitiveness of your grant proposal.
  • Use the DMPTool, a free web-based platform, for developing your data management and sharing plan. Data Services can provide feedback on your plan through the DMPTool as well.

Data Sharing

  • Learn about de-identifying human subject data to practice ethical research and comply with requirements.
  • Share your data via the Johns Hopkins Research Data Repository to increase the impact of your research and meet funder and journal policies around open data.

Please email Data Services at dataservices@jhu.edu to request assistance. Visit their website to learn more about their services, including the workshop/self-paced training courses they provide.

Welch Medical Library Provides expert information services to faculty, staff and students in Johns Hopkins Medical Institutions.

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Email: jhura@jhu.eduSend an email to jhura@jhu.edu

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