' Subaward Terms and Definitions | JHURA

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Subaward Terms and Definitions

  • Equipment is defined as tangible, nonexpendable, personal property having a useful life of more than one year and acquisition cost of $5,000 or more per unit.
  • Key Personnel – Only includes the Principal Investigators and Project Directors(?)
  • F&A is Facilities and Administrative costs that are charged to cover the cost of doing business.
  • Fringe Rates are benefits attributed to individual employees (ex: Health Insurance)
  • Draft – Unit is entering information. JHURA can go into the record and see drafts, but it does not show up in cue.
  • Submitted for Processing – Record shows in cue, conducting triage, but has not been assigned to a team member.
  • Review in Progress – A team member has been assigned to the record. Unit receives an email alert.
  • All Docs Received – Subawards team member has no more questions or need for further documentation from the unit. This date is usually assigned around the same time the subagreement is ready to send to the subrecipient.
  • Sent to Subrecipient – The date that JHURA emails the subagreement to the subrecipient, requestor and PI.
  • PEA Received – The date that JHURA receives the subagreement signed by the subrecipient. This subagreement is partially executed.
  • FEA Completed – The date that a Subawards team member signs the subagreement. This subagreement still needs to go through the shopping cart approval process and other internal checks.
  • FEA Sent to Subrecipient – Once the shopping cart has been approved and all internal checks have been completed, JHURA will send the fully executed award (FEA) to the subrecipient, the sub’s PI, JHU’s PI, and the requestor.
  • ON HOLD – This status may be used at anytime during the process and for various reasons including, but not limited to – Unit request and No shopping cart



Johns Hopkins University
Research Administration

1101 E. 33rd Street, C310
Baltimore, MD 21218

(443) 927-3073
Email: jhura@jhu.eduSend an email to jhura@jhu.edu

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