Johns Hopkins University Research Administration (JHURA) is the central administrative office responsible for submitting proposals and accepting awards on behalf of Johns Hopkins University for all divisions with the exception of the School of Medicine (SOM). SOM has their own Office of Research Administration.
Sponsored project proposals may only be submitted, and awards accepted, by individuals authorized in JHURA to sign the necessary documents. To begin the process, proposals must be routed and submitted to JHURA through Coeus. Approval of the proposal is demonstrated by JHURA’s approval of the Coeus record as well as the sponsor’s electronic application system, such as Assist, Fastlane, or Grants.gov.
JHURA’s goal is to consistently provide exceptional quality support to the campus communities we serve. To ensure that we are able to give each proposal a full and thorough review, we request a minimum of three business days to complete review and submission. The JHURA Proposal Review Services rule aids in mitigating issues during submission and sponsor review. JHURA closely interacts with both faculty and department administration to assure smooth and timely processing of proposals. If it is necessary to submit a proposal in less than three days, please contact JHURA so that we can work together to assure a successful submission.
Each department has internal policies on proposal deadlines and approvals before arriving at JHURA. Check with your department administrator for more information.
Please note that proposals must also be approved within Coeus prior to submission to a sponsor. For JHURA tracking purposes, the Coeus record should be created as early in the process as possible and should be in a complete and final state, including all certifications and representations or any other required proposal documents, prior to being released to JHURA. If this is not possible, please contact JHURA. This applies to all proposals for sponsored research, both federal and private sponsors.
University policy and federal regulations require that the Principal Investigator (PI) and all other Key Persons certify certain statements in every proposal, including sources of other support, the existence of foreign components, and potential conflicts of interest. The PI must personally complete and sign the current versions of the Compliance Questionnaire and all Key Personnel must complete and sign the Investigator Certification Questionnaire. For assistance in completing these questionnaires, please refer to our Compliance Questionnaire Explanations or contact JHURA for assistance. As the authorized signing official for the university, JHURA is required to confirm university support and attest to the sponsor that the statements contained are in compliance with all laws and regulations. Approval of a Coeus record also ensures that there is a university record of the proposal, which is used for tracking and reporting purposes.
JHURA submits all electronic proposals for the University. JHURA understands that certain sponsors allow only for the Principal Investigator (PI) to be the submitter of the proposal. In these circumstances the department is still responsible for following the JHURA Proposal Review Services rule and for submitting the proposal through Coeus for review and approval by JHURA before a PI submits to a sponsor.
If you know something, say something! If you are aware of a proposal that will require submission in fewer than three business days, please provide JHURA with as much advance notice as possible.
To get started on creating your proposal, click here.
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